Online Franchisee Management System

ABSTRACT:

This application software is used to automate the transactions between the head office and the franchisees. The software must also provide real-time communication between two franchisees or the controlling office over Internet. This software will be used both at the controlling office and the franchisee centers. The software will cover Enrollment, Course fee collection, Course fee Remittances, Material allotment, Report generation and Chatting. The software has to register new enrollments, accept the course fee collection details such as receipt number, amount, date of receipt etc and store those details at the head office’s centralized database. The application is required to maintain franchisee details such as business partner details, courses allowed to run, agreement validity etc.

To integrate educational institutions are having a network of offices/ franchisees onto a single platform, irrespective of geographical boundaries to facilitate easy monitoring and reporting to one nodal head.

PROJECT OUTPUT VIDEO:

EXISTING SYSTEM:

An educational institute which is having several franchises throughout the city finds it difficult to communicate between one another and with the head office. It results in delay of taking decisions regarding meetings, issuing of material, payment of fee, etc.

Maintaining of franchise details is complex in manual system in terms of agreements, royalty and activities. This all have to be maintained in ledgers or books. Franchise Co-ordinator needs to visit each franchise for small information also. So that communication between franchise and Franchise Co-ordinator is difficult.

The franchisee faces many difficulties in following the existing system.

DISADVANTAGES OF EXISTING SYSTEM:

• Complex in manual system
• Communication between franchise and Franchise Co-coordinator is difficult.

PROPOSED SYSTEM:

The goal of the system is to bring down the work load with the increased efficiency and to speed up the activities. With this it is very easy to process course fee that is collected time to time from students who are registered and studying at franchisees. This system will help controlling officer to monitor the performance of franchisees at any point of time.

The proposed system provides real time communication between the users irrespective of geographical boundaries. The users can communicate effectively over a certain topic without having to meet in personal. It serves as a fine alternative to face-to-face conferences.

ADVANTAGES OF PROPOSED SYSTEM:

The product will facilitate:

• Retrieval and access of data is easy.
• Paper work is drastically reduced.
• Optimum Results can be achieved.
• Duplication of work is avoided.

MODULES:

The proposed system categories and follows these modules to implement

Login component

• Administrator(Head office manager)
• Franchise Manager
• Student

Administrator Component

• Administrator

Franchise Manager Component

• Franchise Manager

Student Component

• Fee Details
• Exam Details

Logout

System Help

MODULES DESCRIPTION:

Login Component: This module consists of ‘Login’ details along with changing password or new entry.

Administration: This module caters various activities of the Manager at the head office.As administrator the Manager has privileges for approval /rejection of a student’s admission at any franchise center. He has the privilege to issue course material for all the courses to the franchise centers at a cost.

Franchise Manager In this module, Franchise needs to register. When the new Franchise is register, one Co-coordinator is assign to the Franchise by the Head Office who takes care about the Franchise business like what are new courses offered etc.

Student Details: When the student takes the admission in the Franchise .Franchise Manager need to send the details of the students to the Head Office for the Processing of Placements, Exams etc.

Fee Details: When Franchise is offering any courses there is some course fee fixed for the course. According to the course selected by the student Franchise sends the fee details to the Head Office. When the Head Office got the fee details of any student on the basis to the fee details they provides the material to student.

Exam Details: After the completion of the course Franchise will keep the exam and send the exam details to the Head Office where Head Office management evaluates the paper and send the result as well as Certificates to the center.

SYSTEM SPECIFICATION

HARDWARE REQUIREMENTS:

• System :   Pentium IV 2.4 GHz.
• Hard Disk :   40 GB.
• Floppy Drive :   44 Mb.
• Monitor :   14’ Colour Monitor.
• Mouse :   Optical Mouse.
• Ram :   512 Mb.
• Keyboard :   101 Keyboards.

 SOFTWARE REQUIREMENTS:

• Operating system :   Windows XP.
• Coding Language : Net with C#
• Data Base :   SQL Server 2005.