Mailing System for Government Power Generation Corporation

ABSTRACT:

APGENCO Client Application is developed for smooth process of E-Mail transfer between Generating Units and the Genco Head-Quarters. This application is developed from client’s point of view and by keeping his requirement in mind.

Client Application is purely in GUI mode and it is user friendly. This documentation will help the users to work efficiently with this application. This project deals comprehensively about the Mailing system of Apgenco. Here we’ll find the communication between Generating Units and AP-Genco Head Quarters.

The basic purpose of this project is to change the existing manual system of recording the information in records into computerized so that it is very easy and efficient to maintain the records and facilitates the user for future references and forecasting.

The project has been planned to be having the view of distributed architecture, with centralized storage of the database. The application for the storage of the data has been planned. Using the constructs of MS-SQL Server and all the user interfaces have been designed using the ASP.Net technologies.

The database connectivity is planned using the “SQL Connection” methodology. The standards of security and data protective mechanism have been given a big choice for proper usage. The application takes care of different modules and their associated reports, which are produced as per the applicable strategies and standards that are put forwarded by the administrative staff.

PROJECT OUTPUT VIDEO:

PURPOSE OF THE SYSTEM

Software Requirement Specification is the starting point of the Software development activity.

As the system grow complex, it became evident that the goals of the entire system cannot be easily reasoned out. Hence, the need for the requirement analysis phase arose.

This project deals comprehensively about the Mailing System of ApGenco. Here we’ll find the Communication between Generating Units and AP-Genco Head Quarters, Means the data is transferred between these two.

PROBLEMS IN THE EXISTING SYSTEM:

The existing system is manual system. Needs to be converted into automated system.
Risk of mismanagement of data.
Less Security.
No proper coordination between different Applications and Users.
Fewer Users – Friendly.
Accuracy not guaranteed.
Not in reach of distant users.

SOLUTION OF THESE PROBLEMS

The development of the new system contains the following activities, which try to automate the entire process keeping in view of the database integration approach.

User friendliness is provided in the application with various controls.
The system makes the overall project management much easier and flexible.
There is no risk of data mismanagement at any level while the project development is under process.
It provides high level of security with different level of authentication.
Users from any part of the world can make use of the system.
New system will process accurate results.
New system will be much better in performance as compared to existing one.

The software is fully integrated with CRM (Customer Relationship Management) as well as CMS (Content Management System) solution and developed in a manner that is easily manageable, time saving and relieving one from manual works.

The APGenco Mailing System Main Futures

Supports sending and receiving email via web browser.
Supports sending and receiving email via Internet.
Allows user to register mailbox, change password, and modify user info via web browser.
Allows administrator to create, delete, and disable Users and Units
Supports administrator sending email to multiple users at a time.
Can generate user mailbox info report.
Can backup all the emails sent by mail server.
Supports mail group.
Invalidate user login on inactive for more than 3 times
Address book capability
Organize mails in Logical Folders

MODULES:

The system after careful analysis has been identified to be presented with the following modules:

Add Units
Add Users
Address Book Details
Send/Receive Mail Details
Inbox Outbox
Authentication

MODULES DESCRIPTION:

Add Units: In this module the administration authority can add new units in the system. A unit major functionality is to generate the power. All units are in different locations in Andhra Pradesh. The administration authority fill the complete details of units and press submit button means the data will be saved on database. For every unit a target Email-Id is there.

Add Users: It includes adding new users which are working in Head quarters which is situated in Hyderabad called ApGenco Head Quarters. All users of this system are performed different roles in Centralized Head Quarters in Hyderabad. For every user username, password, address and phone number and Email Id is provided. The administration authority fill the complete details of units and press submit button means the data will be saved on database.

Address Book Details: This module is used to find the Address details of a particular Unit or User. It means that it contains all the Users and Units Email-Id’s with unit name and city and phone numbers. If any changes done at the administration level then to export that address book details and update the information there also.

Send/Receive Mails: This module is mainly used for sending and receiving mails between units and head quarters. When ever a used press on the send button with fill the proper information the mails automatically send from outbox folder of your application and if there are any new messages it will be downloaded and saved in Inbox folder of the application in centralized database system. Once this process is finished we’ll get the message “Sending and Receiving Mails Completed Successfully”.

Inbox/Outbox: This module contains all the information about the Send Items and Receive mails. Every Send Item is saved on outbox folder and Received Items will be saved on Inbox only.

Authentication: This module provides security to the application. Every user should enter correct user name and password to proceed. This request will goes to database and check the user existing. If you entered wrong user name and password then it prompts you “Incorrect Username or Password…”

SYSTEM REQUIREMENTS:

HARDWARE REQUIREMENTS:

System : Pentium i3 Processor
Hard Disk : 500 GB..
Monitor : 15’’ LED
Input Devices : Keyboard, Mouse
RAM : 4 GB.

SOFTWARE REQUIREMENTS:

Operating system : Windows 10/11.
Coding Language : C#.net.
Frontend : ASP.Net, HTML, CSS, JavaScript.
IDE Tool : VISUAL STUDIO.
Database : SQL SERVER 2005.

Dotnet Projects

Mailing System for Government Power Generation Corporation